Assistant Director Of Operations

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Assistant Director of Operations
The candidate oversees a variety of projects and initiatives and provides organizational and logistical assistance to the Dean for Social Justice Initiatives (SJI). Key responsibilities include: monitoring SJI's day-to-day operations, administration and budget; oversight of SJI programming and events; and oversight over SJI communications (including website, online programming, newsletter, social media and publications). Facilitates many of these tasks in concert with SJI's Program Coordinators. Reports to the Dean of Social Justice Initiatives. Working closely with the Dean of Social Justice Initiatives, oversees the drafting of PowerPoint presentations, memos, reports, surveys, charts, program descriptions, correspondence and other documents; conducts factual research and analysis, and summarizes results in charts or memos; and manages a variety of finance and budgetary matters. Maintains operational standards across SJI's activities, including event oversight and promotion, expense management and purchasing. Bears primary responsibility for overseeing SJI calendar, programming and events. Maintains and updates the SJI Office Handbook and other systems to record ongoing and regular events and deadlines and aggregate best practices and operational protocols. Assists with new hire onboarding and the hiring and supervision of work study employees. Helps supervise and meets with Program Coordinators on a regular basis to address event logistics, supplies needs, publication workflow/timelines, trainings (financial reporting, software, etc.), professional development, and allows Program Coordinators to raise ideas or concerns. Facilitates SJI's internal and external communications (in coordination with Program Coordinators) including the department's website, rebranding project, weekly newsletter and publications, social media, departmental promotional materials and notices for individual events and programs. Ensures standards across all communication channels. Serves as primary liaison with CLS Communications Department. Identifies new tools and develops new SJI online programming. Monitors the SJI budget in consultation with the Dean for SJI. Reviews weekly budget reports and addresses any discrepancies or questionable charges. Facilitates SJI's purchasing, including the Consultant Career Advisors program, student and graduate payments and reimbursements (including fellowships stipends), etc. Reconciles all departmental purchases on a monthly basis with the Business Office, maintains and renews contracts with vendors, and acts as primary contact regarding maintenance of the department's office space and facilities. Works with the Information Technology department and Web Admin team (along with other SJI staff) to design and maintain Internet products and databases for the Columbia Law School student and graduate communities, including the ongoing implementation of Salesforce database to coordinate all SJI and clerkship contacts. Arranges training of SJI staff on these systems. Serves as the first point of access for students, prospective students, the Law School community, graduates and outside organizations and individuals for general SJI matters and the Dean of SJI's projects. Works closely with the Office of Career Services and other administrative offices. Performs additional responsibilities as assigned and requested.

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