Legal Assistant

Profile

Legal Assistant
Responsibilities: Scheduling of department, corporate, and operations meetings Maintaining Central Legal Files, both paper and electronic Initial processing of requests received through the Legal Dept MS Exchange inbox Preparing letters including, 401(k), stock issuances, business travel, etc. as well as maintaining the Legal Dept.’s letter-log Responding to general requests from the Legal Dept’s attorneys for administrative support, e.g., check requests, ordering supplies, FedEx air bills, following up on outstanding matters assigned to Operations for closure, etc. Providing Notary functions for the Company and Legal Dept Coordinating messenger/delivery with agencies/embassies/etc. in support of international business travel and other legal matters Coordinating signatures of executives on corporate/corporate subsidiary documents and distributing final signed documents to the end-user via email and/or mail delivery Maintaining a central library for legal forms, FAQs and contracts Initial processing of 3rd party subpoenas, garnishments, etc. Maintain information/FAQs for proposal responses including litigation, officers, etc. Assist in the development and maintenance of the GP Legal intranet site. Managing monthly and quarterly legal invoices and purchase orders, as well as resolving processing and payment issues with accounts payable. Assist with managing the accuracy of UCC filings reflected on the Company’s Dunn & Bradstreet report. Support, as needed, the Company’s annual G&L insurance renewal process in the collection of documents and information. Support the Company Secretary/Assistant Secretary in the preparation of board and committee minutes, shareholder meetings, governance documents, PowerPoint presentations, etc.

Company info

Sign Up Now - MiamiCrossing.com