Executive Assistant Legal amp Intellectual Property And Government Affairs

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Executive Assistant, Legal & Intellectual Property and Government Affairs
Duties: Provide administrative support to the Legal, Intellectual Property and Government Affairs Departments. Provide a bridge for smooth communication between the executive and internal members of the relevant Departments: Deliver effective communication and establish professional relationships. Coordinate and maintain effective office procedures and efficient work flow: track individual department members’ assignments and project statuses on an as needed basis. Responsible for the planning and coordination of meetings involving staff: schedule meetings, reserve conference rooms, preparation and distribution of meeting materials, coordinate audio visual equipment, and food needs; Effectively utilize travel and meeting policies and procedures to complete all aspects of travel: coordinate all aspects of team travel arrangements (domestic and international) and prepare travel itineraries; monitor and process travel or other expense reimbursement in a timely manner; and maintain calendar and monitor crucial due dates as required. Comply with policies and procedures and manage project timelines to ensure on-time performance. Draft and/or proof-read documents and presentations as needed utilizing a strong command of proper business writing and grammar. Adhere to document retention policies and procedures, and follow an organized filing/document management process for electronic and paper documents. Collaborate with team on maintaining department budgets, track vendor engagement letters, contracts expenses and invoice processing. Conduct monthly reviews of budget with key legal stakeholders. Manage documents effectively from and to various software programs demonstrating a comfort level with various technologies and quickly learn technologies as necessary. Work effectively with MS Word, Excel, PowerPoint, and other relevant software.

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