Senior Manager Programs

Profile

Senior Manager, Programs
The candidate will provide paralegal and administrative support to the Human Rights and Immigration Clinics. Prepares/reviews legal documents; coordinates litigation support and case research; coordinates law office activity. Interacts with prospective and current Clinic clients. Manages and updates case management system and master case/projects calendar. Develops, organizes and maintains the online and paper filing system for a large volume of clinic clients. Ensures smooth operation of the Clinics by answering phones and responding to calls; photocopy/fax/scan/mail work; filing documents (hard copy and electronic); managing office supplies. Manages attorneys’ calendars; makes complex scheduling arrangements involving meetings and conference calls. Trains law students enrolled in Clinics on office protocols and case management system. Manages the Clinics’ electronic case management and online business and student platforms including Clio, TWEN, Ariba, Sharepoint, WorkDay. Trains and supervises law students on office procedure and case management including Clio, Shared Drives, Office Procedures & Policy). Provides day-to-day guidance and support to law student clinical interns on issues related to managing case work. Assists with maintenance of program budget and processes and monitors expenditures (including but not limited to: processing faculty/student reimbursements, processing eChecks and PO’s, ordering supplies/coffee, communication with accounts payable, disbursements and law school budget). Assists with applications and accountability for external grants, including coordination between faculty PIs, Office of Research Administration, Law School Finance and the funding agency; monitors and reconciles expenditures, assists in the preparation of supporting documents. Updates the website and social media platforms. Coordinates meetings with faculty, students, clients and community stakeholders. Proctors law school exams. Coordinates all aspects of student recruitment and application process for the Law School’s legal clinics including but not limited to: organizing information sessions, tabling, creating and updating promotional materials, processing applications, communicating with students, handling specialized clinic registration process. Coordinates and participates in on-site and community events for the Law School’s clinics. Maintains office space and supplies, technological repairs, IT/AV/Facilities requests, Canon service requests. Serves as a liaison between the Clinics and all law school departments. Maintains and prepares statistical information and metrics about Clinics. Serves as the point of contact for the UReady Emergency Clinical Plans (creation, semester updates, meetings). Coordinates guest visits (clients, guest speakers, visiting faculty).

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