Legal Administrative Assistant

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SUMMARY
This position provides administrative support to the **MEMBERS ONLY**SIGN UP NOW***. (BSNC) legal department and supports managers and employees through a variety of administrative and clerical tasks. The Legal Administrative Assistant is responsible for confidential and time sensitive material, and must be able to effectively communicate via phone and email in a professional manner. This position requires great attention to detail, and the Legal Administrative Assistant duties must be completed accurately and delivered with high quality in a timely manner.  This is a direct report to Director of Contracts and Legal Administration but will also be tasked with providing administrative assistance and other support to BSNC’s General Counsel and legal department staff. 
ESSENTIAL DUTIES & RESPONSIBILITIES
The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position, and are
not
intended to reflect all duties performed within the job. Other duties may be assigned.
Handle sensitive information in a confidential manner
Maintain computer and manual filing systems
Coordinate office procedures
Carry out administrative duties such as filing, typing, copying, binding, scanning, faxing, etc.
Prepare template agreements and emails on behalf of legal staff
Manage BSNC and subcontractor Certificates of Insurance and ensure the certificates are maintained in accordance with contract terms
Coordinate bid, performance, and payment bond requests and maintain bond filesAssist with contract closeout requirements, including releases of claims
Prepare and/or compile documents and exhibits for litigation, claims, audits and other matters
Provide litigation support, to include review, organization, and indexing discovery documents; preparation of privilege logs, witness lists, timelines, and other summaries; and maintenance of litigation files
Compile and analyze data for special projects
Track legal and compliance matters
Prepare accurate weekly staff meeting minutes and monthly expense reports for managers and staff
Order office supplies
Other duties as assigned
QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION
To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required (Minimum) Qualifications
Required (Minimum) Qualifications
1-2 years  administrative or paralegal experience in a legal office setting
High school diploma or equivalent
Proficient with MS Office (Outlook, Word, Excel, and PowerPoint) and Adobe
Knowledge, Skills, Abilities, and Other Characteristics
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Ability to work independently and apply sound judgment to a variety of situations and collaborate effectively with other personnel to meet deadlines
Possess a strong desire to expand responsibility and increase experience and knowledge through on the job training and continuing education
Preferred:
Degree in Business Administration or related field
Knowledge of the FAR, DFARS, Service Contract Act, Davis Bacon Act, GSA schedules, and various contract types
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. 
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, candidate may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results to obtain access to military base. Must be a US citizen and able to obtain access to military installations. Must have reliable transportation to/from the work location.
Shareholder Preference.
 BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.
**MEMBERS ONLY**SIGN UP NOW***. is an Equal Opportunity/ AA/ Male/ Female/ Disability/ Vets employer.
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
# of Vacancies
1

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