I-9 Compliance Specialist

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I-9 Compliance Specialist
The candidate will be responsible for managing the employment eligibility verification process following state and federal guidelines. Point of contact for hiring departments for questions related to I-9/E-Verify regulations and the electronic I-9 system and visa questions presented at the time of the initial I9 or during the re-verification process. Monitors data within the electronic I-9 system and routinely communicates with department supervisors and/or HR Contacts in a timely and appropriate manner regarding any issues or concerns. Investigates and ensure proper notifications are delivered in a timely manner for all discrepancies in the e-verify system and follows escalation process to ensure compliance. Works directly with General Counsel and OIS with regards to Final Non-Confirmation (FNC) – a form of E-Verification status as these can impact immigration/work status. Monitors E-Verify exceptions to final resolution and communicates to appropriate parties. Participates in regular I-9 compliance webinars and training including fraudulent documentation training. Coordinates annual I-9 training for all university I-9 users, including new I-9 users or as updates are made to the I-9/E-Verification system. Conducts annual internal I-9 audit on active and inactive I-9s for completeness and accuracy following federal requirements and that I-9 cases are closed timely and appropriately. Responsible for ensuring that individuals on federal contracts have been e-verified. Prepares an annual audit report with findings of the audit and recommendations for process improvement. On a monthly basis, runs Work Authorization Expiration report to ensure that extensions of work authorization are processed timely. Requests professional assistance from OIS or outside legal counsel as needed. Serves as I-9 compliance subject matter expert for the **MEMBERS ONLY**SIGN UP NOW***. Maintains, approves, processes, and deactivates security access for users within the Electronic I-9 system. Understanding and familiarity with domestic and immigration documents that verify identity and employment eligibility. Fully understands the visa types, work eligibility restrictions and associated documents that show work authorization. Be familiar with terms and forms for F-1, J-1, H1B and O-1 visas, as well as common EAD categories (pending LPR, F-1 OPT, J-2) in order to provide counsel and direction to University I9 preparers Fully understands what is needed to automatically extend work authorization, including List A documents, receipt notices from USCIS, and categories listed on the EAD in order to provide counsel and direction to University I9 preparers. Bachelor’s degree in business administration, human resources or related field is required. Should preferably have 3+ years related experience required. Five or more years of experience. Must have extensive experience with I-9 and E-verify process and the related rules and regulations. Prior experience in developing and implementing I-9 policy and procedures preferred. Must have 5-7 years of experience as an I-9 Compliance Specialist, HR Immigration specialist or paralegal. Experience in human resources in higher education is preferred. SAP or ERP experience is preferred. PHR or SHRM-CP or SHRM-SCP. Has prior supervisory experience is preferred.

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