Office Manager - Charlotte

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King & Spalding, a leading global law firm, seeks an Office Manager to join our Charlotte office. The Office Manager is responsible for administering the day-to-day operations of the Charlotte office. The individual holding this position is expected to lead by example and promote a positive work environment that encourages teamwork and personal development. The Office Manager’s responsibilities will include staff oversight, facilities management, implementation of firm initiatives, and employee relations.The firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. Eligible employees may participate in King & Spalding’s comprehensive benefit program including health and wellness plan, life and disability insurance, flexible spending accounts and a health savings account, a 401(k) plan, profit sharing plan, discount programs, and a substantial Paid Time Off (PTO) program.Candidates will have the following responsibilities:Provides guidance to the Charlotte office lawyers and staff (including mentoring, advising, coaching, counseling, and mediating) and fosters a service-oriented culture.Provides daily supervision of office services personnel.Keeps the OMP and DA informed of operational and/or employee relations issues.Works with the DA to achieve a balance between supporting the lawyers’ specific needs and implementing consistent firm-wide practices.Prepares the annual office budgets in consultation with the DA, manages expenses to budget, and provides routine reporting and recommendations. Approves local invoices for payment and petty cash disbursements.Develops, maintains, and implements Disaster Recovery/Business Continuity Planning for the Charlotte office. Coordinates crisis leader coverage during holiday periods, coordinates CRP training, and enlists and trains staff for key roles in Crisis Management and Building Emergency Response teams.Conducts the annual support staff performance reviews and compensation administration in consultation with the DA and Human Resources.Coordinates the on-boarding and off-boarding processes for lateral partners, attorneys, and support staff. Coordinates with the Lawyer Talent team on the assignment of Link Hosts for associates.Ensures consistency with employment policies and legal compliance including ADA (Americans with Disabilities Act), FMLA (Family and Medical Leave Act), Wage and Hour, Work Visas, and Immigration LawsManages relationships with building management and local vendors (e.g., office supplies, beverage services, cleaning services, etc.)Manages the Community Affairs budget for the Charlotte office, working with partners to coordinate and adhere to the Firm’s process. Leads the office’s community service efforts, providing ongoing guidance to volunteer leaders of individual service initiatives.Oversees physical space, identifying and addressing maintenance issues as needed. Provides daily security oversight, including access card management.Conceives of, plans, and coordinates the execution of office social events, staff appreciation events, etc.Edits and approves non-exempt time entries in Workday Time and Attendance System.Conducts the annual United Way Campaign. Serves as liaison with the local United Way agency, handles pre-campaign setup, messaging, campaign monitoring, and final reporting.Performs ad-hoc duties as assigned by the DA and/or OMP.SPECIFIC SKILLS REQUIRED:Strong oral and written communication skills. Demonstrated leadership skills in areas such as organizing, problem-solving, planning and decision-making. Deep experience in all disciplines of human resource management and familiarity with finance, facilities, etc. Must have knowledge of all pertinent employment laws and a thorough knowledge of state and federal regulations. Ability to establish effective working relationships with firm personnel at all levels. Must possess the ability to counsel employees, demonstrating confidentiality and resourcefulness. EDUCATION AND EXPERIENCE:College degree with advanced degree preferred. Three to five years of comparable law firm management experience. Basic knowledge of budget procedures, accounting and financial analysis. Facilities/office management experience desired.We are proud of our remarkably cohesive culture, which encompasses more than 2000 lawyers and business professionals in 23 offices worldwide. We seek to attract and develop the very best talent to work with us.King & Spalding LLP (K&S) is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information,  age, disability or any other status protected by applicable law.

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