Administrative Assistant - Monaca PA

Profile

Pennsylvania, United States of America

Job Family Group:

Business Administration

Worker Type:

Regular

Posting Start Date:

January 6, 2021

Business unit:

Downstream

Experience Level:

Early Careers

Job Description:

Shell Polymers Monaca, Shell's new ethane cracker in Beaver county, will be a world-scale petrochemical facility that upgrades locally-produced ethane from Marcellus and Utica shale formations gas production to make polyethylene. As construction of the site progresses, the site is now growing to support Commissioning and Start-Up activities and prepare for full operation in the early 2020s.

What's the role -

The Administrative Assistant must be proactive in anticipation of work requirements, perform with minimal supervision, and be innovative and able to prioritize in an ever-changing environment.

The incumbent will proactively deliver dependable, quality, organizational, administrative, and office management services, ensuring efficiency and continuity of operations within a dynamic working environment.

Main responsibilities include but are not limited to:


Provide administrative support for the department leader – which includes: managing calendar, travel arrangements, expense reporting, meeting arrangements and setup including Department Meetings, IT request needs; assist as needed in preparing presentations (PowerPoint) and spreadsheets and charts (Microsoft Excel) when requested; at time captures meeting minutes.
Providing proactive focal point responsibility for all general administrative matters,
Support line management with staff movements including office space, on boarding, computers, etc.
General office support including Document Control Coordination and Records Management/TRIM
List coordination – distribution lists, Site contact information and organization charts
Support Building needs as required – liaise with appropriate parties for building maintenance and support, copiers, supplies, etc.
Event management such as service anniversaries, retirements, group meetings and meals
Manage Department website
Order and management of department supplies and equipment
Improve workplace safety and participate in organization of Health, Safety, Security, and Environment (HSSE) events, including posting and attending and monthly meetings.
Be the first point of contact for department visitors and handle any arrangements for visitors from a wide variety of cultural backgrounds. Ensure the visitor signs in and is shown the safety video prior to meeting their host. Provide them with the proper Personal Protective Equipment (PPE) prior to going out into the plant.
Focal point for booking and managing conference rooms.
Manage required bulletin board postings.
Provide administrative support to LOD1 audit coordinator including scheduling meetings, taking notes, data entry into SONAR assurance database
Other administrative duties as assigned


Skills and Requirements


Must have legal authorization to work in the US on a full-time basis for anyone other than current employer
Minimum five (5) of related experience
Proven ability to interact and maintain relationships at all levels
Proven experience working with confidential and sensitive HSSE matters
Ability to manage and support multiple reporting and compliance deadlines
Ability to work independently, identify priorities and manage workload
SharePoint and database/spreadsheet experience
Ability to handle confidential and sensitive information in an appropriate manner
Ability to work independently and proactively without close supervision, while managing changing priorities
Ability to multi-task and handle high workloads comfortably


Company description:

Shell is a global group of energy and petrochemical companies with about 84,000 employees across more than 70 countries. We aim to meet the world’s growing need for more and cleaner energy solutions in ways that are economically, environmentally and socially responsible. We have expertise in exploration, production, refining and marketing of oil and natural gas, and the manufacturing and marketing of chemicals.

As a global energy company operating in a challenging world, we set high standards of performance and ethical behaviors. We are judged by how we act and how we live up to our core values of honesty, integrity and respect for people. Our Business Principles are based on these. They promote trust, openness, teamwork and professionalism, as well as pride in what we do and how we conduct business.

Building on our core values, we aspire to sustain a diverse and inclusive culture where everyone feels respected and valued, from our employees to our customers and partners. A diverse workforce and an inclusive work environment are vital to our success, leading to greater innovation and better energy solutions.

An innovative place to work

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Join us and you’ll add your talent and imagination to a business with the power to shape the future – whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently.

A rewarding place to work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.

We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.

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DISCLAIMER:

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Royal Dutch/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell participates in E-Verify. All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, protected veteran status, citizenship, genetic information or other protected status under federal, state or local laws. Shell is an Equal Opportunity Employer - Minorities/Females/Veterans/Disability. As a US Federal Contractor, hiring selections are subject to periodic audit review and documentation of your selections should be maintained for a period of three calendar years. It is the policy of Shell in the U.S. (“Shell”) to provide equal opportunity to all individuals, employees and all qualified applicants for employment consistent with employment requirements and qualifications. Shell prohibits discrimination based on race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, citizenship, genetic information, or other protected status under federal, state or local laws. All employees are expected to support this policy and contribute to an environment of equal opportunity. If you need an accommodation for a disability during the resourcing process, please speak with an HR representative.

According to the United Nations, the global population could increase to more than 10 billion people. A key role for society – and for Shell – is to find ways to meet the growing demand for energy, with less carbon emissions. We need people who dare to think differently – to take part in developing tomorrow’s energy solutions today.

Company info

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