PROCUREMENT

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Wed, 08 Jan 2025 14:20:53 -0600
$15.00 per hour- GENERAL RESPONSIBILITIES-
Applies principles of procurement to analyze purchasing information and prepare financial reports by performing the following duties.
Duties include, but not limited to, the following:
Work with all internal and external customers to answer questions and inquires at hand.
Work with Department Directors to ensure their purchasing needs are met.
Coordinates all procurement processes-Request for Proposals (RFP’s) and Request for Qualifications (RFQ’s), in accordance with state law.
Reviews and processes requisitions for accuracy, proper authorization, and timeliness.
Reviews and controls the issuance of purchase orders.
Controls the City assets by planning and conducting the asset inventory and disposal of surplus City property.
Advise and assist departments regarding purchasing policies and procedures. Make recommendation to Department Directors and supervisors regarding such policies.
Custodian of all credit cards.
Verify that all City Travel Forms adhere by the Travel Policy.
Prepares Credit applications for new vendors, as required.
Maintains recordkeeping of fixed asset inventory and prepares periodic reports of inventory.
Prepares cost estimates for budget recommendations; submits justifications for staff equipment, monitors and controls expenditures in accordance with City policy.
Performs other duties, as assigned.
SUPERVISORY RESPONSIBILITIES
Minimum supervisory responsibilities. Provides training, orientation, and professional development to staff, when needed.
COMPETENCIES
To perform the job successfully, an individual should demonstrate the following competencies:
Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance.
Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values.
Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
EDUCATION and/or EXPERIENCE
Bachelor's Degree in Business Administration with major in Accounting from a four-year college or university (preferred, but not required); and three to five years related experience and/or training; or equivalent combination of education and experience.
Municipal Experience preferred
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.
To perform this job successfully, an individual should have knowledge of Accounting, Inventory, Spreadsheet, and Word processing software.
RECOMMENDED MINIMUM QUALIFICATIONS
Valid Current Texas Driver’s license
Knowledgeable with common policies, practices, and procedures of the City, Department, and Office operations.
Ability to interact effectively and appropriately with the public and other personnel while performing multiple tasks and maintaining confidential information.
Proficient computer, mathematical, recordkeeping, clerical, written, and oral communication skills.
WORKING CONDITIONS AND PHYSICAL CAPABILITIES
Duties are largely mental and physical, and will occasionally require motor skills for activities such as moving objects, operating a telephone system, computer and/or most other office equipment, typing and/or word processing, filing, and sorting.
Hearing: Must be able to hear in the normal audio range with or without correction to listen for signs of danger, operate a radio and communicate with others.
Visual Demands: Must be able to constantly read documents for general understanding and for analytical purposes.
OTHER CAPABILITIES
Ability to speak fluent Spanish and English.
Must be able to use required tools and equipment effectively and efficiently to perform required tasks in a team environment or independently.
SUPERVISION REQUIRED
Under limited supervision of the Finance Director and Public Works Director, the employee is familiar with the work routine and uses initiative in carrying out recurring assignments independently with specific instruction. The Supervisors provide additional, specific instruction for new, difficult or unusual assignments, including suggested work methods.
WORKING CONDITIONS AND PHYSICAL CAPABILITIES
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision.
While performing the duties of this job, the employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to wet and/or humid conditions. The noise level in the work environment is usually moderate to loud exposure.
The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
This employee must maintain all current licensing requirements to continue employment.
The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of his/her position. As the City’s demands change, so will the essential functions of this position
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