Community Engagement Liaison

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Community Engagement Liaison
Duties: Responsible for the selection, training, supervision, evaluation, performance management, and discipline of administrative assistants. Supervise other assistant-level staff. Provides guidance and assistance to support staff. Work with the Leadership Team to assign long-term projects for each administrative assistant. Provide leadership and strategic input with a focus on culture, mission and vision. Encourage and build mutual trust, respect, and cooperation among employees. Establish long-range objectives and specify the strategies and actions to achieve them. Build and work with diverse teams effectively. Manage the workflow of the Executive Director by assessing requests from funders, staff, strategic partners and students, and interpret policies and procedures to meet needs. Advise Executive Director on urgency or priority of issues and assists with resolution. Provide staffing support to Board of Directors and Advisory Council in the management of committee activities and logistics. Communicate with Board of Directors, the Advisory Council and other stakeholders on all things related to committee requirements and events. Arrange for the Board of Directors and Board committee meetings, including scheduling and distribution of documents leading up to and at the meetings. Responsible for attending all Board meetings, taking and transcribing minutes, providing written and oral documentation of past proceedings to enable the Board to make informed decisions. May perform same tasks for Advisory Council upon request from Executive Director. Prepare confidential reports and other informational research for the use of the Executive Director in making decisions. Enforces confidentiality. Conduct a variety of advanced, complex, sensitive and confidential administrative support duties for the Executive Director and other members of management including scheduling of internal and external meetings, managing travel arrangements, document and file management. Implement, oversee, monitor, and participate in special projects, assignments, and activities as assigned. Manage all donor-centered fundraising activities conducted by including annual fund solicitations and Voices for Justice fundraising event. Cultivate, solicit and steward a portfolio of ~100 prospects for gifts of $1,000+ through a program of directed campaigns and events, personalized correspondence (email, letter and phone), and appropriate engagement to attract, retain, and upgrade leadership level prospects. Develop and implement an annual fundraising strategy, and associated goals and objectives for Annual Giving. The Community Engagement Liaison works with staff and senior leadership in developing and executing these work plans. Collaborate with other staff, board members and alumni to strengthen, deepen, and expand relationships with donors and potential donors. Oversee the implementation of direct mail appeals and solicitation strategies; coordinate with Events and Communications Coordinator as well as printers, mail house, and other suppliers. Implement the planning and execution of all aspects of the annual Voices for Justice fundraising event. Negotiate event contracts and recommends selection for venue and catering support. Oversee fundraising event auction item procurement, volunteer recruitment, and logistics for guest speaker. Analyze fundraising revenue and expenses, ensuring that decisions made are fiscally sound and in line with financial targets and goals. Manage and promote positive and effective cross-functional relationships with co-workers, board members, and funders. Represent to external constituencies, serving as a liaison and providing direct service to board members, donors and funders. Respond to requests directly or direct to the appropriate person in a timely and appropriate fashion. Act on behalf of the Executive Director in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Prepare and edit reports and correspondence for presentations, conferences, seminars, reports, etc. as needed. Develop data-informed giving strategies, utilize data analytics, and stay abreast of fundraising standards and best practices. Prepare reports for the Executive Director and Board of Directors on annual fund goals. Collaborate with Executive Director and Events and Communications Coordinator to create and approve messaging and run-of-show program for Voices for Justice. Interact in-person, by phone, and by email with funders, board members, staff, students, and the public in a thoughtful, respectful, and professional manner. Works closely with all staff to advance mission and ensure all projects are programmatically sound, well-managed, timely implemented and enhance the rights of diverse victim populations, including those who have been historically under- or unserved. Others duties as assigned by Executive Director or Director of Administration and Operations.

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