Program Coordinator

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Program Coordinator
Duties: Provides key administrative support to the Assistant Dean and to the Senior Office Coordinator in a busy office which manages many of the international activities of the law school, including recruitment, admission, enrollment and other administrative support for international law students, and international programs. Works closely with staff in foreign partner institutions to facilitate the smooth operation of the OILP’s overseas training programs and other foreign programs, events, and activities done together with the law school’s foreign partners. Assists domestic law students intending to study abroad at a partner institution, and communicates closely with foreign study-abroad partner institutions and provides administrative support for these programs. Serves as a first point of contact for student services for international LL.M. students, tracks and maintains budgets and accounting in connection with all activities of the OLIP, maintains the on-line presence of the various international programs at the law school, and performs ad hoc projects including research, marketing, and planning and execution of new program. Supports Assistant Dean and Senior Office Coordinator in day-to-day operation of the Office of International Law & Policy (OILP). Responsibility for assistance with day-to-day operations in this position includes budget tracking and handling expense reimbursements with Office of Administration and Finance. Handles filing and maintains organization of paper and electronic records in the OLIP, and maintains office supply inventories. May handle ad hoc projects which are frequently added to the OLIP’s mission as the law school expands its international programs, initiatives, and presence. Such ad hoc projects may invoke the other listed key responsibilities, or parts thereof, such as budget maintenance and tracking, student or special program participant or visitor information tracking and correspondence, immigration tasks and obtaining visas for faculty travel, marketing, etc., or may involve taking on responsibilities not listed as projects require. Interfaces and provides administrative support for overseas training programs including assistance with coordination of faculty and courses, grade record maintenance, foreign partner and student correspondence, and financial paperwork. Handles visa related issues for law school faculty traveling abroad. Coordinates activities related to study abroad programs for domestic students. Tracks and maintains records in connection with the JD Certificate Program in International and Comparative Law. Responds to in-person, phone and email inquiries regarding student enrollment, troubleshooting any problems with the application and enrollment process. Assists Senior Office Coordinator with annual planning and execution of extensive three-week orientation program for international students, and truncated orientation for students arriving in spring semester. Serves the Assistant Dean in his academic role as administrative support for his teaching and research activities. Assists Assistant Dean and Senior Office Coordinator manage and maintain OILP/LLM web pages, web-based newsletter, and Record Column and assists with recruiting and marketing activities, as needed.

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