Scheduling And Administrative Coordinator

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Scheduling and Administrative Coordinator

Duties: Reporting to the Dean of Students and working closely with other members of the Student Services staff, the Student Services Scheduling and Administrative Coordinator is the initial contact in the Office of Student Services. The Law School has approximately 1500 students in the JD and LLM programs and approximately 450 faculty and staff. On a daily basis, will interact with students, faculty and administrators from the Law School and the University. Will assist faculty, University Administration, teaching assistants, and students in the day to day scheduling of Law School classroom and conference spaces. Will work with students to address questions about student activities, student events, and general issues. Will be the primary liaison with regard to student organization financial matters and administer and arrange to various student programs. Assist and advise students, faculty, and administration in person, on the phone and via email. Coordinates all Law School university space through the use of software such as EMS Enterprise and balances the needs of faculty, classes, administration and various other affiliated and non-affiliated groups within the university in order to ensure optimal distribution of classroom/space resources. Assist and counsel student on the proper governance of student organizations. This includes proper protocol for reserving rooms and managing financial transactions, insuring that all paperwork meets departmental and university standards for reporting. Evaluate and recommend products and vendors for student groups. Assist student groups on financial related matters using DARTS and FFE. Works with the Law Schools Business office to create, modify, and delete student group accounts. Works with the Law School Registrar's Office to coordinate the distribution of classroom resources for academic use including but not limited to classes, TA Sessions, and exams. Assist with student organization email system and student services website. Develop and organize management of the Reception/Work Station. Administer and arrange various student programs and coordinate student attendance at the direction of the Dean of Students. Performs various AA/Secretarial responsibilities for the Dean of Students that include, but are not limited to, handling emergency appointments with discretion and confidentiality, wordprocessing, composing correspondence, reading, evaluating and determining the disposition of large amounts of mail received daily, evaluating and writing short letters as well as notes to students and student groups about important events. Perform additional responsibilities as needed in a collaborative work environment.

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