Lead Associate Administrative Services

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Job DescriptionnnAttention NJ Applicants: In April 2020, our Company announced plans to consolidate our New Jersey campuses into a single New Jersey headquarters location in Rahway, NJ by 2023. Therefore, the NJ work location for this role will be temporarily based and the exact timing of the departmental move to Rahway, NJ will be communicated at a future date.nnThe greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams makes sure our concepts become reality.u00a0nNew hires in office-based roles in the US & Puerto Rico will be required, subject to applicable law, to demonstrate that they have been fully vaccinated for COVID-19 or qualify for a medical or religious exemption to this vaccination requirement that can be accommodated without an undue burden to the operation. However, subject to applicable law, employees working in roles that the Company determines require routine collaboration with external stakeholders, such as employees in customer facing commercial or research based roles, will be required to be fully vaccinated as a condition of employment.nnWe are seeking a talented and motivated Lead Associate - Administrative Services to provide comprehensive administrative support to the Executive Director, Legal Administration in the Office of the General Counsel (OGC).The role will also support the Legal Administration departmentu2019s activities and projects, keeping the department organized, and developing and implementing best practices.nnThis position requires initiative, high attention to detail and the ability to learn quickly with a demonstrated ability and willingness to continuously acquire new competencies. It also requires good judgment, confidentiality, strong work ethic, a high degree of accountability, excellent organizational and computer skills, as well as cross-functional teamwork.nnKey duties are described below:nnnnGeneral Clerical/Administrative duties including managing calendars; setting up and accepting meeting invitations; gathering and organizing pre-reads and background information for meetings when appropriate; and handling document creation, revisions, and proofreadingnnnSort and review correspondence on a daily basis and timely forward for further handling as appropriate. Organize and maintain electronic and physical filing systems in accordance with records retention policiesnnnCollaboration and Communication Skills must be at a level to effectively interact with our company's executives and internal/external clients both on-site and remotely to maintain workflownnnCoordinate and book travel arrangements; prepare itinerariesnnnPrepare expense reports in Concur, purchase orders and payment requests in Ariba or COMET u2013 ensuring compliance with our company's guidelinesnnnAssist with the reconciliation of Legal Administrationu2019s budget, ensuring timely invoice processing and payments, monitoring payment schedule and payment tracking and issue resolutionnnnProvide support and coordinate meeting logistics for team meetings, town halls, worldwide department summits and meetings with external stakeholders, managing meeting timelines, coordinating working teams, and tracking budgetsnnnAssist with management of department operations, such as HR processes, new hire onboarding, communications, memberships, training, updating and maintenance of SoPs and distribution lists, etc.nnnMaintain and order departmental suppliesnnnProvide back-up support to the Office of the Secretary and the Office of General Counsel as needednnnWork requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignmentsnnnnLegal Administration Support includes:nnnnTrack and report on various department activities, such as employee recognition program reporting; analyze data and prepare charts, reports and presentations, as needednnnManage third-party subscriptions and resources, including renewals and memberships for managers and the departmentnnnProcess OGC-related sponsorships/donations through the grants management system, coordinate event deliverables and deadlines, assist with journal ads and company logo requests, and prepare/maintain events attendee listsnnnHelp administer departmental SharePoint, MS Teams sites and Yammer channels to grant permissions, create, organize and maintain files or folders, utilize metadata to keep content well-organizednnnProduce/complete various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skillsnnnMay coordinate special projects within the division/area and assist with other responsibilities as needednnnnEducation and Required Experience:nnnRequired:u00a0 High School DiplomannnPreferred:u00a0 Advanced education or certifications such as (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)nnnMinimum of 7 years of Administrative Assistant experiencennnAbility to handle and prioritize multiple simultaneous assignments, managing to critical deadlines, with extraordinary attention to detailnnnExcellent communication skills with the ability to effectively interact with individuals at all levels of the organizationnnnExperience in a legal office/paralegal environment a plusnnnAdvanced computer skills using MS Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, OneNote, etc.) and enterprise communication and travel solutions (e.g., Microsoft Teams, WebEx).nnnSAP, Ariba and Concur experience processing:u00a0 Expense Reports; Purchase Orders and Payment Requests, Vendor Add Forms, as well as the capability to run reports within SAPnnnExtensive experience performing administrative work that requires analysis, initiative, leadership, flexibility, tact and independent judgment and impeccable recordkeeping and record retention skillsnnnExperience with event planning and coordinationnnnExperience with department budgeting preferrednnnAbility to handle sensitive data with discretion and confidentialitynnnCapacity to adapt and work effectively within a variety of situations, and with various individuals or groupsnnnExcellent organizational skills and ability to influence others to follow department SOPsnnnDisplays innovative ideas and solutions and capacity to identify and eliminate redundant work efforts and inefficient processesnnnnOur Support Functions deliver services and makes recommendations about ways to enhance our workplace and the experience of working at our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.u00a0nnWho we are u2026 nWe are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.nnWhat we look for u2026 nImagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join usu2014and start making your impact today.nnNOTICE FOR INTERNAL APPLICANTSnIn accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.nnIf you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.nnResidents of ColoradonClick here to request this roleu2019s pay range.nnCurrent Employees apply HEREnnCurrent Contingent Workers apply HEREnnUS and Puerto Rico Residents Only:nnOur company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.nFor more information about personal rights under Equal Employment Opportunity, visit:nEEOC PosternEEOC GINA Supplementu200bnOFCCP EEO SupplementnPay Transparency NondiscriminationnnWe are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one anotheru2019s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.nnSearch Firm Representatives Please Read Carefullyu00a0Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. u00a0No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.u00a0nnEmployee Status: nRegularnnRelocation:nNo relocationnnVISA Sponsorship:nNonnTravel Requirements:nNo Travel RequirednnFlexible Work Arrangements:nnShift:nnValid Driving License:nnHazardous Material(s):nnNumber of Openings: n1nRequisition ID:R167223n}

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