Legal Assistant 3

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Legal Assistant 3
The candidate will serve as the main support for the legal practice administrator in coordinating administrative processes. Will handle the training and orientation of new legal assistants, as well as reviewing administrative work procedures, policies and operational methods; identifies and documents as applicable: Standard Operating Procedures; best practices; and appropriate filing. Specific Responsibilities: Based on analysis, research, and knowledge of legal field, prepares & compiles legal documents, correspondence, and confidential reports; Creates and develops complex spreadsheets and legal reports based on faculty member’s information objectives; Reviews administrative work procedures and policies and advise faculty members on proper formatting of briefs, table of authorities; Support legal practice administrator in training and coordinating workflow of the legal assistants; Present trainings on judicial filings, procedures and operations, international travel/financial expense reporting; Provide technical and administrative training support to other Legal Assistants and staff members; local, federal and state court rules and necessary filing procedures; both manually and electronically and assist the legal practice administrator in the implementation of best practices; Research and implement document management process to streamline Clinic intake and workflow; Conduct meetings with students and staff regarding case sensitive material; Monitor center budgets statements and financial records; Verify appropriateness and accuracy of charges; Processes and reconcile expenses, accounting transfers, and/or appropriation changes for domestic and international business; Train staff on the processing of international travel reimbursements; Manages complex scheduling arrangements involving multiple parties & conferences, international travel; Sets-up & cancels meetings based on knowledge of subject & attendees; Coordinates large scale &/or complex events; Ensures that all logistics have been completed such as advertising, registration, speakers, international travel arrangements, venues, catering, technology. Trains and advises new students on creating and preparing legal documents (e.g. briefs, exhibits, discovery materials, notices, certificates of service, tables of authority, affidavits, researching/understanding court rules.). Serve as intermediary in communications between the faculty and students for all course and client related matters. Reviews and communicates administrative processes and procedures regarding student services and recommends changes.Process conflict and other intake forms for CFJC and CIHR and manage and maintain files. Comprehensive knowledge of litigation guidelines (i.e. local, federal and state court rules) and necessary filing procedures; both manually and electronically (e-filing). Create and updated procedures for word processing and other office related training materials.

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