Administrative Assistant

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Job specifications are intended to present a descriptive list of the range of duties performed by employees.  Specifications are
not
intended to reflect all duties performed within the job.
SUMMARY
Bering Straits Development Company (BSDC) is looking for a full time Administrative Assistant to perform administrative duties for BSDC management.
ESSENTIAL DUTIES & RESPONSIBILITIES
Screening calls
Managing calendars
Arranging travel 
Preparing reports and financial data
Training and supervising other support staff
Customer relations
Setting up and modifying projects using CIS form and submitting them to Accounts Receivable (AR)
Review and enter Aurora Inn Hotel (Hotel) and Stampede Ventures Inc. (SVI) daily packets into Costpoint for monthly reconciliation
Enter deposits, refunds, and charges to Costpoint for Hotel and SVI rental, when items are not in packets
Complete direct bills for Hotel and SVI customers
Complete and update EAC’s for projects and submit to Operation Team monthly
Complete monthly expense reports for employees and submit to Accounts Payable (AP)
Contact customers with outstanding invoices & attempt to collect payments
Complete onboarding, employee change, and off-boarding forms for new and current employees
Act as point of contact for customers with questions on billing or making payment on invoices for BSDC Construction, Aurora Inn Hotel, and SVI Rentals
Receive and screen apartment/housing rental applications to determine eligibility
Keep current tenant files up to date and send out corrective notices if need be
Notify AR on all tenant and customer changes, move-ins/outs, late notices, fees and late charges, evictions etc…
Review and send project billing information to AR to create invoices
Review/submit timesheets to Payroll
Complete timesheet reclassifications as-needed and submit to Payroll
Approve supporting staff timesheets
Create and update customer/accounting/HR files with current information
QUALIFICATIONS - EXPERIENCE, EDUCATION AND CERTIFICATION
Required (Minimum) Qualifications
High school diploma or equivalent
Two year clerical experience required
One year experience in supervisor position
Good organizational and time management skills
Good interpersonal skills and able to work in a team environment
Knowledge, Skills and Abilities
Computer and internet research skills
Microsoft Office skills
Work well with all levels of internal management and staff, outside clients and vendors
Sensitivity to confidential matters is required
Preferred
Project coordination experience
Knowledge of construction trade practices
Knowledge of current software used by BSNC/BSDC (Costpoint, Cognos, Deltek)
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is regularly required to hear, talk, sit and use hands and fingers to operate a keyboard and telephone console. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.
WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job. 
Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily a modern office setting.
SUPERVISORY RESPONSIBILITIES
Hires and supervises Office Clerk
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results. Must have reliable transportation to/from work.
Shareholder Preference.
 BSNC gives hiring, promotion, training and retention preference to BSNC shareholders, BSNC shareholder descendants and BSNC shareholder spouses, in that order.
**MEMBERS ONLY**SIGN UP NOW***. is an Equal Opportunity/ AA/ Male/ Female/ Disability/ Vets employer.
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
# of Vacancies
1

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