Annual Fund and Stewardship Coordinator Full -Time Regular

Profile

Love nature? Then you’re going to love The Nat.  
The San Diego Natural History Museum is seeking an
Annual Fund and Stewardship Coordinator
whose attention to detail and commitment to donor stewardship will help the development team raise funds to support our mission to preserve nature and biodiversity in this amazing place we call home. 
This position is responsible for coordinating all gift processing activities, managing the Annual Fund, managing donor stewardship events, and supporting the development department. The successful candidate must demonstrate superb attention to detail and strong writing and project management skills. This position reports to the Senior Director of Development and Grants.
Principal duties and responsibilities:
1.
Coordinate all gift processing activities- 35%
Processes all donations daily (gift entry, acknowledgements, and donor recognition) via Altru; works closely with Database Administrator to ensure accurate entry of gift information.
Produces thank you letters and manages the acknowledgement process; work closely with Development Officers and program staff to ensure accurate, personalized and timely acknowledgements.
Sends daily gift reports.
Prepares weekly donor call list report for CEO and Development Officers.
Organizes all gift information for the physical and cloud-based donor files.
Tracks outstanding pledges and monitor pledge payment activity and reminders.
Updates constituent records, including e-mail addresses, address changes, relationships, attributes, etc. as new information is received from donors.
Tracks donor recognition names and requirements; helps track that all donor signage and printed materials are accurate and updated online and in the Museum.
Recommends updates for policies and procedures related to gift processing activities.
2.
Plan, design and implement the Annual Fund- 35%
Plans, organizes and implements the Museum’s annual fund program, including traditional mail and digital giving activities, with a goal of acquiring new donors for the Museum.
Writes all annual fund pieces, including appeals and thank you letters (direct mail and digital).
Coordinates appeal focus and content with IA management and program area managers.
Works with the Database Administrator to segment and track all mailings via Altru.
Works closely with the Communications team to produce creative and successful traditional mail packages, digital campaigns, and other materials.
Works with outside vendors to facilitate production and mailing of print pieces and other items.
Manages digital giving content.
Manages recurring giving program.
Manages Staff giving program and staff payroll contribution deductions.
Manages the annual fund budget of revenue and expenses.
Works with Museum store and Visitor Services to track round-up donations.
Creates and sends annual tax summaries for recurring and staff donors.
Tracks national annual fund and online giving trends and makes recommendations.
Attends regular meetings of counterparts at other organizations to stay aware of local trends.
3.
Manage Donor Stewardship Events- 25%
Works with the development team to plan stewardship events for various donor groups (Leadership Circles, Live Oaks Society, Behind the Scenes Tours, Trips, Receptions).
Researches, plans, and executes all aspects of development events and trips, both in person and virtual.
Reserves dates and spaces on Museum calendar; creates event work orders and determines vendor needs with the Special Events team.
Works with the Database Administrator to segment and plan invitations.
Writes invitation text (physical or digital, depending on event) and works with communications team to design invitation package as needed.
Manages the RSVPs via Altru.
Manages check-in/registration the day-of the event.
Coordinates event thank you letters (post event).
Tracks gifts-in-kind (event catering, in coordination with Special Events team).
4.
Institutional Advancement general support- 5%
Assists with in person and virtual development and membership events as needed.
Assists with other Museum department events as assigned.
Actively participates in regular Museum and department meetings.
Your Qualifications:
Bachelor’s degree preferred; an equivalent combination of education and experience may be substituted.
Two years professional nonprofit fundraising experience.
Must have knowledge of gift processing, event planning, and annual fund programs.
Constituent Records Management (CRM)/prospect database experience is required, Altru experience preferred.
Experience with Microsoft Office software, including Word, SharePoint, Excel, Teams, and Outlook, is required.
Record of successful experience in activities requiring customer service and/or donor relations.
Ability to manage projects: complete projects accurately and completely concurrent projects within deadlines.
Strong organization and time management skills.
Excellent communication skills, both written and verbal.
Ability to work well independently and within a team environment.
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
This is a full-time, exempt position with benefits such as health insurance, vacation, sick-time, 14 paid holidays, free admission into all of Balboa Park’s museums, and more.  
The salary for this position is $20-22 per hour for a 40-hour per week schedule. This position is required to work on site in Balboa Park no less than four days per week, with the option to work remotely one day per week.
Ready to apply? Please submit a single PDF file containing your cover letter, resume, and two writing samples by October 18, 2021 to **** with the following subject: Coordinator Application from
(Insert Your Name)
A little more about us.  
The San Diego Natural History Museum (The Nat) was founded by amateur naturalists in 1874 and has played a major role in the conversation of our region. Having recently completed a strategic plan, The Nat is looking forward to an exciting new era as it approaches its 150th anniversary, focused on innovative audience engagement and an increased role in conservation.  sdnat.org
Assistant Director of Development (Full - Time, Regular)
Love nature? Then you’re going to love The Nat.
The San Diego Natural History Museum is seeking an Assistant Director of Development
who will raise funds to support our mission to preserve nature and biodiversity in this amazing place we call home.
The Assistant Director of Development is focused on expanding philanthropic revenue and deepening donor relationships. Responsibilities include managing a portfolio of 85-100 individual donors and overseeing the Leadership Circles program. The position reports to the VP of Advancement and is an integral member of the development team.
Your Day-to-Day Work
Manages a portfolio (85-100) of individual donors and prospects.
Develops identification, cultivation, solicitation and stewardship strategies for new and current donors and prospects.
Plans and implements customized cultivation and stewardship activities for portfolio, including reporting, meetings, tours, and other appropriate activities.
Actively participates in The Nat’s 150
th
anniversary capital campaign.
Writes LOIs, grant proposals, cover letters, prepares budgets, and compiles requested information to create complete solicitation packages.
Thanks donors in personal, thoughtful, and creative ways.
Writes and manages monthly major gift donor stewardship email.
Tracks organizational funding priorities and keeps current on Museum strategic priorities and departmental programs.
Strategizes with the Museum CEO and the development team to determine fundraising and stewardship strategies for prospective and current donors.
Sends timely contact reports and gift alerts to Museum team.
Manages the Leadership Circles individual giving program ($1200-$5000).
Develops and writes Leadership Circles materials, including stewardship and solicitation pieces.
Works closely with the Stewardship and Annual Fund Coordinator to plan and organize stewardship events.
Keeps physical and electronic donor files up to date.
Through research and best practices, identify, cultivate and solicit individuals for general operating support, program support and planned giving, rooted in our organizational case for support
Perform other duties and participates in special projects as needed.
What You Bring
You are results-oriented with excellent writing and organizational skills. You love talking to people and presenting philanthropic opportunities. You are a self-starter and a team player with energy, enthusiasm, and flexibility. You love to find new ways to engage and connect with people and stimulate their curiosity.
Bachelor’s degree preferred.
3-5 years professional nonprofit fundraising experience, with experience soliciting current and prospective individual donors.
Excellent communication skills, both written and verbal, including the ability to present information in a variety of formats.
Demonstrated ability to resolve problems.
Ability to keep track of the overall picture while maintaining accuracy and attention to detail in a variety of situations.
Ability to work well independently and within a team environment.
Demonstrated organizational and time management skills.
Ability to complete projects accurately and completely within deadlines.
Experience with Microsoft Word, Excel, Outlook is required.
Experience with Raiser’s Edge, Altru or other constituent records management database systems is preferred.
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
This is a full-time, exempt position with benefits such as health insurance, vacation, sick-time, 14 paid holidays, ****,000, commensurate with experience. Applicants should send a resume, cover letter, and three writing samples that highlights relevant skills to **** by October 15, 2021.
A little more about us.
The San Diego Natural History Museum (The Nat) was founded by amateur naturalists in 1874 and has played a major role in the conversation of our region. Having recently completed a strategic plan, The Nat is looking forward to an exciting new era as it approaches its 150th anniversary, focused on innovative audience engagement and an increased role in conservation. sdnat.org
Banquet Bartender (Part - Time, Regular)
Prepare drink orders for guests according to specified recipes using measuring systems. Issue, open, and serve wine/champagne bottles. Set up and maintain cleanliness and condition of bar, bar unit, tables, and other tools. Prepare fresh garnishes for drinks. Stock ice, glassware, and paper supplies. Transport supplies to bar set-up area. Wash soiled glassware. Remove soiled wares from bar top and tables and place in designated area. Anticipate and communicate replenishment needs. Process all payment methods. Count bank at end of shift, complete designated cashier reports, resolve any discrepancies, drop off receipts, and secure bank. Secure liquors, beers, wines, coolers, cabinets, and storage areas. Complete closing duties.
This position requires Saturday and Sunday availability. Holidays and some evenings are required. The San Diego Natural History Museum is open daily, except for Thanksgiving and Christmas Day.
Major Responsibilities:
Follow Museum and Department safety and security policies and procedures to ensure a clean, safe, and secure environment.
Develop and maintain positive and productive working relationships with other employees and departments.
Stand, sit, or walk for an extended period of time or for an entire work shift.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance.
Reach overhead and below the knees, including bending, twisting, pulling, and stooping.
Follow appropriate procedures for serving alcohol. (T.I.P.S., L.E.A.D., ServSafe)
Anticipate and communicate replenishment needs promptly, ensuring no shortages throughout scheduled function time, and ensuring proper authorization for additional payments as required prior to replenishing.
Other duties as assigned.
QUALIFICATIONS:
2 years of restaurant bartending experience and/or banquet bartending experience preferred.
Must possess valid food handler card or willing to get in first (30) days of employment.
Strong math aptitude.
Comfortable dealing with a wide array of guests and customer service situations.
Must be T.I.P.S, L.E.A.D., ServSafe certified or willing to get in first (30) days of employment.
If hired a (Live Scan) background check will be required.
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
Position pays $16/hour. Employees enjoy free admission into all of Balboa Park’s museums as well as free admission to the San Diego Zoo and Safari Park.
This is a part-time/as-needed position.
Please send resume and cover letter to ****
No phone calls or drop-ins please.
Cafe Attendant (Part - Time, Regular)
The San Diego Natural History Museum is seeking enthusiastic and friendly part time Café Attendants to assist guests at our Cafe. The Café Attendant provides Museum guests an unparalleled customer service experience in a fast-paced, educational and entertaining environment. The ideal candidates will be comfortable shifting roles and responsibilities throughout the day while continually maintaining a pleasant and professional demeanor.
This position requires Saturday and Sunday availability.
Holidays and some evenings are required.
MAJOR RESPONSIBILITIES:
Provide consistent and excellent customer service to visitors, members, and staff.
Prepare and serve food, beverages and snacks. This includes operating a traditional expresso machine.
Assist in the kitchen, as needed, in the preparation of food according to the instructed recipe, as well as packaging and labeling of items for sale.
Oversee Cafe equipment and its proper use
Operate POS cash register and maintain accurate cash drawer through shifts
Keep a clean well stocked café and retail space, and be able to describe all items you offer
Keep track of current stock levels for all items in use. Restock as needed.
“Clean as you go” for each work station
Change trash as needed. Clean tables and sweep dining area as needed.
Promote and maintain a safe and clean environment for co-workers and guests
Participate in departmental meetings and contribute to a positive team environment
Other duties as assigned
QUALIFICATIONS:
High School Diploma or GED
Must possess valid food handler card
Capable of serving alcoholic beverages only to guests over 21 years of age.
The top qualification required is a friendly personality with a guest-focused attitude and a commitment to creating a welcoming and fun atmosphere for the Museum's visitors
Professional demeanor, reliable, and hardworking
A background in customer service, hospitality, or retail with experience in cash handling is desirable
Familiarity with Balboa Park a plus
Must be able to communicate verbally for the majority of each shift
Ability to learn processes, procedures and information quickly
Physical requirements & demands to successfully perform the essential function of the job include:
While performing the duties of this job, the employee is regularly required to stand for long periods of time; walk; reach with hands and arms; talk or hear; and taste or smell. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
Position pays $16/hour plus tips. Employees enjoy free admission into all of Balboa Park’s museums as well as free admission to the San Diego Zoo and Safari Park.
Please send resume and cover letter to ****
No phone calls or drop-ins please.
Campaign Manager (Full - Time, Temporary)
Love nature? Then you’re going to love The Nat.  
The San Diego Natural History Museum is seeking a Campaign Manager who will organize our 150th anniversary capital campaign to preserve this amazing place we call home.  
The Campaign Manager
is focused on keeping the campaign on schedule and progressing with a high level of visibility and momentum that engenders a sense of excitement, optimism and confidence in achieving the campaign goal. The successful candidate must demonstrate superb attention to detail and strong project management skills. The position reports to the VP of Advancement and is an integral member of the development team.
Your Day-to-Day Work 
General
Manage the master campaign calendar
Provide clear lines of communication with all other museum departments.
Administer the campaign budget.
Prepare regular reports on campaign progress for staff, volunteers, and board.
Manage campaign record keeping, including database (Altru) and electronic files.
Oversee the preparation and distribution of printed and electronic campaign materials and information.
Coordinate all volunteer campaign committee meetings and activities.
Manage all internal campaign meetings, including calendaring, taking notes, and following up on action items.
Coordinate all campaign-related consultant and vendor relationships.
Prospect and donor management
Conduct prospect identification and research utilizing iWave and other prospect research services; keep records updated in Altru.
Work closely with development team to identify prospects for the campaign and track strategies and timelines for moving them toward solicitation.
Coordinate meetings with donors and prospects. Handle all meeting details, including reservations, coordinating schedules for visits/tours, confirming appointments, sending advance information.
Prepare materials needed for donor meetings and events, includes profiles, talking points, agendas, and campaign materials. Ensure donors are thanked appropriately and receives the materials or follow up action promised.
Coordinate with the other development staff to make sure that the all contact with campaign donors is coordinated so as not to conflict with other operating fundraising efforts.
Oversee management of community campaign
Manage online and direct mail communications.
Gift Acknowledgement, Stewardship and Recognition Activities
Work with Stewardship Coordinator to make sure that each gift is credited appropriately in Altru and Intacct.
Track all on-going pledge payments and reminders.
Manage the timely acknowledgment of campaign gifts.
Write, edit, and manage all campaign policies, including gift agreements.
Manage all donor recognition activities, including tracking, signage, and naming conventions.
Manage all campaign stewardship activities, including regular reports (both digital and printed)
Plan and implement cultivation and recognition events
Ensure that all data and communications is recorded, up to date and accurate
Communication and Public Relations
Collaborate with the Communications team to coordinate campaign communications. This includes printed materials, web, e-newsletter, social media, and other digital efforts.
Manage all digital assets, including campaign website.
What You Bring 
You are results-oriented with amazing organizational skills. You love digging into the details and setting up systems. You are a self-starter and a team player with energy, enthusiasm, and flexibility.
Familiarity with non-profit setting
Two years of professional experience in a development office
Experience managing capital campaigns
Experience in scheduling and staffing donor calls and conducting follow up and stewardship
Demonstrated success in managing complex projects
Experience with prospect research and moves management
Ability to work independently and cooperatively
Excellent interpersonal, analytical, and organizational skills, capable of working effectively with board members, staff members, volunteers, and donor/prospects
Knowledge and proficiency at an intermediate or higher level of Microsoft Office, Zoom, Microsoft Teams, SharePoint, and a donor database, preferably Altru.
Attention to details and accuracy
Superior verbal and written communication skills
Professional and courteous presence, on phone and in person, ability to work with a wide variety of people, ease in initiating contacts with other groups
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
Applicants should submit to a writing sample, resume, and cover letter to ****
that highlights your relevant experience and accomplishments, as well as the transferable skills you would bring to the Nat.
This is a full-time, temporary position (through December 31, 2024) and includes benefits such as health insurance, sick time, paid vacation, and 14 paid holidays. $21-22/hour. This position is required to work on site in Balboa Park no less than three days per week, with the option to work remotely two days per week.
A little more about us.  
The San Diego Natural History Museum (The Nat) was founded by amateur naturalists in 1874 and has played a major role in the conversation of our region. Having recently completed a strategic plan, The Nat is looking forward to an exciting new era as it approaches its 150th anniversary, focused on innovative audience engagement and an increased role in conservation.  sdnat.org
Entomology Lab Technician (Part - Time, Temporary)
The San Diego Natural History Museum is looking to hire a temporary part-time, Entomology Lab Technician
to assist with various projects within the Entomology Department.
Position Summary:
The Entomology Lab Technician assists the Curator of Entomology and Entomology Collections Manager to perform a variety of both technical and routine duties, especially those related to the successful completion of department grants and contracts. The primary responsibilities of the incumbent will be to image and database specimens, assist with data management associated with the collection, and improve the quality of the collection.
Major Responsibilities:
•
Specimen digitization
: Imaging and databasing of scientific specimens, including high resolution photography of insects and processing of image files; database entry of specimen information using standardized procedures and ensuring data quality control for various projects within the department
•
Collections management
: Careful handling of natural history specimens; facilitating collection growth and improving use and access of collection; processing incoming specimens, packing and sending approved specimen loans to researchers in a timely manner; accessioning and filing of specimens into collection; pest management procedures, improving specimen storage by implementing current housing practices and protocols
•
Research and contract assistance
: Taxonomic research and identification of insects; assistance with field work and biological contract work, as available'
Qualifications:
•
High School Diploma or GED
• Generalized familiarity with computers, smartphones, tablets, and keyboarding.
•
Minimum of 3 months of experience working with biological collections (preferred).
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
Time Commitment:
Candidates must be able to commit to at least 8 hours per week, but are unlikely to be asked to work more than 20 hours per week. Hours of work fall within regular weekday museum operating hours only (7am-530pm).
Pay:
$16/hour provisionally until 30 April 2022 (dependent on continued funding availability)
To Apply:
Please submit a cover letter outlining your interest in the position, résumé, and three references to ****
. Applications will be reviewed beginning 20 October 2021 and will continue until the position is filled.
Exhibit Developer (Full - Time, Regular)
The San Diego Natural History Museum is looking for a passionate mission supporting and natural history loving individual to lead the content development for exhibitions. Reporting to the Director of Experience Design, the Exhibit Developer plays a central role in creating new exhibitions by integrating concepts and stories with the physical space to create an experiential environment for learning.
MAJOR RESPONSIBILITIES
Supports the Director of Experience Design in strategic and vision activities in collaboration with Exhibit Project Coordinator.
Works with scientific experts and members of the creative team to generate concepts and ideas, articulate exhibit messages, shape storylines, and select objects for display.
Acts as an effective written and verbal science communicator by researching scientific subject matter or curatorial work and disseminating content into publicly accessible copy.
Drives the exhibit development process utilizing a process of content drives design.
Communicates exhibition plans to Museum staff, Museum administration, collections, public programs and conservation staff, and volunteers.
Conducts in-person and virtual tours and presentations with staff, volunteers, donors and other stakeholders.
Collaborates with exhibit designers to realize environments from concept to production.
Conducts all primary and secondary research.
Writes label text, A/V media scripts, project briefs, and project proposal narratives.
Works with Vice President of Education and Engagement as needed for storyline development, effectiveness of visitor engagement, storytelling, and accessibility.
Guides and reviews the production of illustrations, models, interactives, and A/V media.
Selects objects and specimens for exhibitions in collaboration with curators.
Coordinates use of essential media (photo, video) by conducting research, engaging prospective partners and securing needed licensing agreements with stakeholders.
Vets all final written and visual content (images, illustrations, etc.) with curators for accuracy.
Develops scope of work and fee schedule for exhibit development contracts (media developers, translation, and evaluation).
Works with the Director of Experience Design, Exhibits staff and Vice President of Education and Engagement to plan for future exhibitions in alignment with the Museum’s Strategy Roadmap.
Contributes to ongoing care and remediation of exhibitions by working with Director of Experience Design and Exhibits Project Coordinator to identify text and graphics that require updates. Acts as lead for re-writing, editing copy or identifying graphic replacements for existing exhibits.
Builds audience awareness by incorporating current informal learning theory and front-end, formative, and summative evaluation into exhibit development process.
Works collaboratively Education staff to determine opportunities for interactives and educational goals for Exhibits.
Works collaboratively with Marketing staff to provide copy and content for Marketing collateral, webpage, blogs and promotional materials.
Works with Institutional Advancement staff to contribute to grants and reports that support Exhibits Department activities.
Works with Exhibits Department on other duties as assigned.
REQUIREMENTS
College degree and two or more years of museum exhibit work experience; or four years of equivalent experience.
Demonstrated experience in scientific writing and/or communication.
Demonstrates creative initiative in exhibition development.
Strong written and verbal communication skills are essential.
Ability to conceptualize and analyze both existing and potential problems and solutions.
Bilingual (English/Spanish) desired
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
This is a full-time, non-exempt position. Some weekends and evenings are required.
Please submit a resume with three references, cover letter, and one-page writing sample (600-words max.) that demonstrates science communication or
describes a past experience in which you took a complicated subject and interpreted the content into public-friendly collateral. All materials should go to ****
. No ****.
Range
: $20-$22 per hour (non-exempt) depending on applicable experience.
Exhibit Maintenance Technician (Full - Time, Temporary)
Exhibit Maintenance Technician (Full-Time/Temporary)
The Exhibit Maintenance Technician is responsible for maintain all exhibit elements and physical appearances in existing galleries and participates in the production of new exhibitions. The role reports directly to the Director of Experience Design.
MAJOR RESPONSIBILITIES:
Monitor and maintain overall appearance of exhibition areas to ensure a high-quality visitor experience.
Maintain intended functionality and make repairs or remedial modifications to interactives and other exhibits.
Track and perform exhibit maintenance requests using the web-based internal maintenance ticketing system.
Participate in the fabrication, installation and de-installation of exhibitions.
Responsible for inspecting and replacing track lights in exhibition galleries.
Prepare galleries for new exhibitions by helping to build partition walls, patching, painting and cleaning of galleries to prepare for new exhibitions.
Help fabricate and paint exhibit components such as pedestals, tables and thematic elements.
Keep ongoing inventory of shop materials, supplies, to purchase needed materials or tools.
Maintain, label and organize paint colors for touch-up in exhibitions.
Prepare for and participate in weekly Exhibit Department meetings.
Help maintain a clean and safe exhibit shop within OSHA guidelines.
Assist with management of exhibit storage inside the Museum and at off-site warehouse.
QUALIFICATIONS:
Basic computer skills.
Experience with the installation and deinstallation of museum or gallery exhibitions.
Basic power tool operation and maintenance.
Understanding and commitment to workplace safety procedures.
Be capable of long periods of physical work occasionally lifting up to lift 50lbs.
Ability to work from ladders or electric scissor lift.
Knowledge of basic building construction and maintenance, desired.
Ability to read floor plans and fabrication shop drawings.
Be self-motivated and able to work collaboratively in an academic institution.
Valid Driver’s License and able to drive Museum vehicles as assigned.
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
Starting pay for this position is $18/hour. The position is full-time (40 hours/week) and temporary through end of June 2022. The role accrues vacation and sick time. The position is eligible for health insurance benefits.
Please submit resume and cover letter to Ingrid Garcia, Senior Manager of Human Resources ( ****
). No phone calls or drop-ins, please
Lead Banquet Bartender (Part - Time, Regular)
The San Diego Natural History Museum is seeking enthusiastic and friendly part - time, as needed, Lead Banquet Bartender for special events. This position provides guests an unparalleled customer service experience. The ideal candidate will be comfortable managing bar staff, preparing and serving drinks, while continually maintaining a pleasant and professional demeanor.
Roles and responsibilities:
Follow appropriate procedures for serving alcohol. (T.I.P.S., L.E.A.D., ServSafe)
Supervises and address employee issues and general issues at the bar.
Prepare alcohol and non-alcohol beverages (including garnishes for mixed drinks) for patrons.
Interact with bar customers to take and serve beverage orders while ensuring all other bartenders are doing the same.
Check customer identification and confirm legal drinking age is met.
Strictly follows serving guidelines to all guests with attention to intoxicated customers; makes judgements regarding when to slow a guest down or cut them off.
Knowledge of the bar menu options to answer guest inquiries and requests in a courteous and polite manner.
Provide the highest-level of customer service to our guests (both internal and external) through active engagement and a friendly attitude.
Develop and maintain positive and productive working relationships with colleagues.
Anticipate and communicate replenishment needs promptly, ensuring no shortages throughout scheduled function time.
Set-up and transport supplies to bar area(s).
Clean the bar, stock bar items, and maintain overall cleanliness at all times.
Wash bar glasses and any other bar equipment.
Handle money, operates the payment collection system, and accurately makes change.
Oversee and assist bar staff with any money handling concerns or issues with the payment system.
Count bank at end of shift, complete reports, resolve any discrepancies, drop off receipts, and secure bank.
Secure liquors, beers, wines, coolers, cabinets, and storage areas. Complete closing duties.
Maintain a high-level of personal hygiene routine to represent a clean and professional environment.
Be flexible and assume other responsibilities and tasks as assigned.
Follow Museum and Department safety and security policies and procedures to ensure a clean, safe, and secure environment.
QUALIFICATIONS
2 years of restaurant bartending experience and/or banquet bartending experience preferred.
1 year in bar supervisory experience or supervisory experience in a like-setting.
Flexible with scheduling of shifts and willing to work nights, weekends, and holidays
Strong math aptitude.
Comfortable dealing with a wide array of guests and customer service situations.
Must be T.I.P.S, L.E.A.D., ServSafe certified or willing to get in first (30) days of employment.
Must possess valid food handler card or willing to get in first (30) days of employment.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance.
Reach overhead and below the knees, including bending, twisting, pulling, and stooping.
Stand, sit, or walk for an extended period of time or for an entire work shift.
If hired a (Live Scan) background check will be required.
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
Position pays $18/hour. Employees enjoy free admission into all of Balboa Park’s museums as well as free admission to the San Diego Zoo and Safari Park.
This is a part-time/as-needed position.
Please send resume and cover letter to ****
No phone calls or drop-ins please.
Paleontological Specialist (Part - Time, Temporary)
The Department of Paleontology at the San Diego Natural History Museum has an opening for paleontological field monitor. This position will be part-time temporary, as needed (0 – 29 hours per week). All work is funded through contracts.
The San Diego Natural History Museum is run and operated by the **MEMBERS ONLY**SIGN UP NOW***., a private non-profit scientific organization incorporated in 1874. The Museum’s mission is to interpret the natural world through research, education and exhibits; to promote understanding of the evolution and diversity of southern California and the peninsula of Baja California; and to inspire in all a respect for nature and the environment.
Within the Museum, the Department of PaleoServices specializes in paleontological resource management. Our focus is on the recognition, recovery, and preservation of the significant and unique paleontological resources that occur in the greater southern California region.
Major Responsibilities:
Field monitoring of active mass grading, trenching, and other excavation activities into potentially fossil-bearing sedimentary rocks (Cenozoic and upper Mesozoic marine and/or non-marine rock units) in the greater southern California region.
Field monitor will work in close proximity to heavy equipment and be expected to work safely, to collect unearthed fossils, and to record relevant stratigraphic and taphonomic data.
Field monitoring can include working at distant locations for a week at a time, with commensurate reimbursement of per diem and mileage.
Opportunities for field survey work and fossil preparation are also possible.
Scheduled work hours are typically between the hours of 7 am to 3 pm Monday through Friday; however, work may also occur at night or on weekends.
Qualifications:
A minimum of a B.S. in Geology or a related discipline with an emphasis in paleontology.
Experience in field paleontology and stratigraphy is preferred.
Must be able to lift at least 50 lbs
Have a valid Driver’s License and a clean driving record.
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
For general information about our paleontology mitigation program, please visit ****Please submit resumes and cover letter including salary expectations to
****
. No phone calls or drop-ins, please.
Compensation:
$20.09 to $25.00/hour depending on experience and qualifications.
Paleontology Apprentice (Part - Time, Temporary)
Applications are invited for four (4) paid undergraduate student positions in the Department of Paleontology at the San Diego Natural History Museum (The Nat). This is the third year of this immersive apprenticeship program to provide students with Museum-based experience in fossil preparation, identification, and curation.
Objectives & Duties:
Specific fossil preparation tasks to be taught will include mechanical preparation of invertebrate and vertebrate fossils using static hand tools and pneumatic tools; wet screening of sediment samples to concentrate micro-invertebrate and micro-vertebrate fossils; consolidation of fossils using various chemical consolidants; and construction of fiberglass-reinforced plaster support cradles for vertebrate fossils.
Specific curation tasks to be taught will include: microscopic “picking” of wet-screened sediment concentrate for micro-invertebrate and micro-vertebrate fossils; general sorting and taxonomic identification of invertebrate and vertebrate fossils; organizing sorted fossils into individual species lots and placing in archival specimen trays, plastic vials, glass vials, and/or gel capsules; entering collection locality and specimen identification information into the SDNHM Paleontology Collection Database; writing locality and specimen tracking numbers on catalogued fossils; placing organized, trayed, catalogued, and numbered fossils into steel drawers and storage cabinets in The Nat Paleontology Collection.
Examples of fossil specimen projects to be worked on as part of the internship include: late Pleistocene terrestrial and marine microvertebrate fossils from coastal southern California; early and middle Pleistocene terrestrial macrovertebrate fossils from inland southern California; late Pliocene and late Miocene marine invertebrate and vertebrate fossils from coastal and inland southern California; middle Miocene terrestrial vertebrates from coastal southern California; middle Eocene terrestrial vertebrate fossils from coastal southern California; and late Cretaceous marine invertebrate fossils from coastal southern California.
Schedule:
The apprenticeship program will involve up to 12 hours of work per week over a total period of 20 (twenty) weeks (September 2021 through January 2022). Compensation will be $16.00 per hour.
Qualifications:
To be considered for this position, applicants must be full-time students in the final two years of an earth science undergraduate degree program (or equivalent).
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
Applicants should submit a cover letter/email, a succinct statement (250-500 words) detailing course work completed and scientific interests, and the names and contact information for two faculty references. Please submit materials to Thomas A. Deméré ( ****
) by September 20, 2021.
Starting Date: As soon as September1, 2021.
Security Officer (Part-Time, Regular)
The San Diego Natural History Museum is seeking intuitive, reliable, attentive, detail-oriented individuals with strong communication and customer service skills as part-time/as-needed Security Officers. Security Officers are expected to uphold Museum rules and regulations by patrolling, observing, and reporting to the Facilities Supervisor and Senior Director of Operations. Security Officers are also expected to set the example for Museum safety and stellar customer service, and assist Museum guests, employees, and vendors during emergency situations.
Areas of responsibilities include:
Patrol, observe, and report to Facilities Supervisor and Senior Director of Operations.
Provide a high level of customer service and assistance to all Museum guests, staff, volunteers, and vendors.
Maintain a strong working knowledge of Museum policies and procedures, enforcing them with guests, staff, volunteers, and vendors as needed.
Document daily actions and situations in a Daily Log.
Respond to complaints and/or requests for assistance and evaluate appropriate course of action.
Respond to emergency situations within and directly outside Museum (i.e. natural disasters, medical emergencies, etc.)
Assist with building access and receiving/deliveries.
Perform other duties assigned by Facilities Supervisor and Senior Director of Operations.
Qualifications:
Previous security experience at a cultural institution is preferred
Excellent customer service skills with the ability to maintain a professional and calm demeanor in a challenging, dynamic environment with all types of guests, staff, volunteers, and vendors.
Strong communication skills with attention to detail.
Must be able stand for long periods of time, respond quickly and communicate verbally for the majority of each shift.
Ability to perform crowd control by providing clear guidance and direction
Current Guard Card certification through BSIS
Current CPR/AED/First Aid Certification
Proficient in Microsoft Word, Excel, Outlook, and Teams.
Bilingual preferred
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
This is a part-time/as-needed position. Friday availability is currently highly desired.
Position pays $16/hour. Employees enjoy free admission into all of Balboa Park’s museums as well as free admission to the San Diego Zoo and Safari Park.
Please send resume and cover letter to ****
. No phone calls or drop-ins please.
Special Event Staff (Part - Time, Regular)
The San Diego Natural History Museum is seeking for a passionate mission supporting Special Event Staff. She/he will be responsible assisting with the load-in and load-out of events, assisting in the set-up and break-down of Museum events, assisting in ensuring the safety of the Museum, having a Museum presence. This position requires the coordination of on-site event activities, including working with vendors, clients and guests, while continually maintaining a pleasant and professional demeanor. Hours are determined on as-needed basis.
Roles and responsibilities:
Event Presence
Reviews work order and becomes familiar with purpose/type of event, timeline/agenda of the event, as well as diagrams for each location.
Communicates with on-site Event Coordinator, Event Manager, or Director of Events.
Assists with set-up and break-down of events.
Follows designated directions from on-site Event Coordinator, Event Manager, Director of Events, or Special Events lead.
Maintains museum presence while guests and vendors are inside the facility.
Provides post-event feedback to Event Coordinator, Event Manager, Director of Events, or Special Events lead.
Communicates with the Food and Beverage staff to ensure all contracted services are in place by the allotted time.
Museum Safety and Cleanliness
Assists to ensure that Fire, City, Police, Park, Facility, and Alcohol codes are being followed to ensure that Museum is operating within the law.
Be prepared to evacuate guests if necessary.
Works with Facilities staff at the end of the event to ensure that all exhibit areas/items are returned to regular for the Museum to open the next day.
Works with the Food and Beverage staff at the end of the event to ensure that all items are returned to its proper storage location.
Vendor Load-in and Load-out
Ensures that only appropriate vendors access loading areas.
Operates Sidewalk Lift and Freight Elevator for vendors if Building Operations staff is unavailable.
Follows wristband procedures as vendors arrive for load-in and when vendor crew returns for load-out.
Stops unauthorized vendors or Balboa Park guests from entering the Museum during load-in and load-out.
Ensures vendors are following facility guidelines.
Qualifications and Requirements:
Comfortable dealing with a wide array of guests, vendors, and customer service situations.
Must have reliable form of communication (phone, email)
Experience in a fast-paced, high-stress environment
Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance.
Stand, sit, or walk for an extended period of time or for an entire work shift.
If hired a (Live Scan) background check will be required.
Flexible with scheduling of shifts and willing to work nights, weekends, and holidays
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
Position pays $16/hour. Employees enjoy free admission into all of Balboa Park’s museums as well as free admission to the San Diego Zoo and Safari Park.
This is a part-time/as-needed position.
Qualified applicants, please send your resume and cover letter to
****
. No phone calls or drop in visits.
Special Event Staff Lead (Part - Time, Regular)
The San Diego Natural History Museum is seeking for a passionate mission supporting Special Events Lead. She/he will be responsible for overseeing the load-in and load-out of events, assisting in the management of Special Events Staff and having a Museum presence. This position requires the coordination of on-site event activities, including working with vendors, clients and guests, while continually maintaining a pleasant and professional demeanor. Hours are determined on as-needed basis.
Roles and responsibilities:
Event Presence
Reviews work order with Special Events Staff and becomes familiar with purpose/type of event, timeline/agenda of the event, as well as diagrams for each location.
Establishes contact with client as Museum contact person in addition to the Event Coordinator, Event Manager, or Director of Events.
Communicates with Event Coordinator, Event Manager, Director of Events and Senior Director of Operations to ensure all situations are being addressed.
Assists in the supervision of special events staff.
Creates a break schedule for special events staff and arranges for all breaks to be taken and covered.
Assists with the training of new special events staff.
Provides post-event feedback to Event Coordinator, Event Manager, or Director of Events.
Communicates with the Food and Beverage staff to ensure all contracted services are in place by the allotted time.
Museum Safety and Cleanliness
Assists to ensure that Fire, City, Police, Park, Facility, and Alcohol codes are being followed to ensure that Museum is operating within the law.
Ensures special events staff is present on all floors where there are guests.
Monitors the event set-up to ensure security measures are met (i.e. tables are not too close to wall).
Be prepared to evacuate guests if necessary.
Completes the Special Events Lead event check-list for ensuring that the Museum has been cleaned up and can be locked up by Food and Beverage staff and Building Operations staff after the event.
Works with Facilities staff at the end of the event to ensure that all exhibit areas/items are returned to regular for the Museum to open the next day.
Works with the Food and Beverage staff at the end of the event to ensure that all items are returned to its proper storage location.
Vendor Load-in and Load-out
Ensures that only appropriate vendors access loading areas.
Operates Sidewalk Lift and Freight Elevator for vendors if Building Operations staff is unavailable.
Oversees wristband procedures as vendors arrive for load-in and when vendor crew returns for load-out.
Stops unauthorized vendors or Balboa Park guests from entering the Museum during load-in and load-out.
Ensures vendors are following facility guidelines.
Qualifications and Requirements:
A minimum of 3 months or equivalent as SDNHM special events staff
1 year in supervisory experience or supervisory experience in a like-setting
Comfortable dealing with a wide array of guests, vendors, and customer service situations.
Must be well-versed in the Museum, and the Museum Policies and Procedures
Must have reliable form of communication (phone, email)
Experience in a fast-paced, high-stress environment
Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance.
Stand, sit, or walk for an extended period of time or for an entire work shift.
If hired a (Live Scan) background check will be required.
Flexible with scheduling of shifts and willing to work nights, weekends, and holidays
In compliance with the San Diego Natural History Museum’s mandatory vaccination policy, the Museum requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
Position pays $18/hour. Employees enjoy free admission into all of Balboa Park’s museums as well as free admission to the San Diego Zoo and Safari Park.
This is a part-time/as-needed position.
Qualified applicants, please send your resume and cover letter to ****
. No phone calls or drop in visits.
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