Executive Assistant/Paralegal

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Executive Assistant/Paralegal
The candidate will work as part of a team supporting the senior administrators within the President’s Office. Will primarily support the day-to-day operations of the Office of the General Counsel and Secretary of the College, which is responsible for all legal matters involving firm, as well as the operations of the firm Board of Trustees. Helps manage the College’s relationships with key constituencies, including Trustees, members of the President’s Cabinet, faculty and staff employees, students, parents, alumni, donors, vendors, and guests. At the direction of the General Counsel and Secretary of the College, plans and coordinates logistics of Board meetings, whether in person or telephonic. Serves as critical communications point and manager of Board documents, including electronic and printed materials. Organizes and maintains trustee meeting materials and office files. Drafts original correspondence and proof-reads communications. Maintains the “Trustee Portal” website. Assists in management of corporate affairs, including drafting and editing of board resolutions, meeting minutes, and other materials for board meetings; creating and maintaining board books; drafting and editing legal documents such as contracts and releases. Coordinates Commencement activities for Board of Trustees, honorary degree recipients, and faculty escorts, including travel and hotel accommodations, organizing academic robes and hoods; organizes year-end celebratory dinners. Provides administrative support, including calendar maintenance, correspondence, meeting and travel planning, reconciliation of travel expenses and credit card bills. Maintains legal files, including daily work log of current and completed projects. Processes legal bills from receipt through approval, logging, and payment. Performs assigned research.

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