Legal Assistant Office Automation GS 08

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Legal Assistant (Office Automation), GS 08
Duties : Reviews materials coming in to the division, routes them to the appropriate staff and assigns due dates in accord with division policies and knowledge of staff responsibilities. Enters information on each new matter into the computerized Matter Management System (MMS) and works with counsels, attorneys, and paralegal specialists to assure that information in MMS and other SOL automated and tracking systems is complete, accurate and up to date. Establishes and maintains files and document control systems for assigned matters; and maintains a tracking system on each activity assigned. Provides assistance to paralegal specialists and attorneys in searching files and preparing and filing briefs, motions, and other legal documents. Prepares non-legal correspondence for signature by a paralegal specialist or attorney, such as transmittals, acknowledgements, and requests for information concerning case matters. Assist in the preparation of responses to Privacy Act requests. Ensures that formats meet applicable requirements and verifies case citations and legal references to ensure accuracy. Handles incoming checks by copying, logging, and distributing information regarding each check to appropriate paralegal. Assist attorneys or paralegal specialists in responding to inquiries about matters in the Division or in directing inquiries to the appropriate person. Retrieves information and prepares reports from case databases. Assist paralegal specialists in establishing tracking system for case deadlines.

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