Legal Administrative Assistant Ii

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Legal Administrative Assistant II
Duties: Performs technically difficult legal administrative support for the County Clerk’s office, Prosecuting Attorney’s office, or District or Superior Courts. Typical duties include drafting basic legal pleadings and motions, performing legal research, entering data, preparing or processing legal documents, taking notes, receiving fines, answering inquiries about legal processes, and other related responsibilities for the assigned work area. Performs complex legal secretarial and administrative support tasks for assigned area. Drafts basic legal pleadings, specialized motions, subpoenas, or other documents for review according to established guidelines. Prepares various legal or other department documents and correspondence from rough draft, verbal instruction or machine recordings using a word processor. Types various forms and notices. Follows applicable rules and procedures in preparing documents. Receives and follows up on court action items within assigned scope of authority. Develops documentation management controls, templates and procedures for use by other Legal Assistants. Arranges depositions, court reporters, witness appearances, jury selections, and other activities necessary for trial or court appearance. Assists with technical research and analysis, conducts public records searches, or performs other legal research as needed. Responds to records requests by providing necessary information. Reviews legal documents or case files, and advises legal staff of any discrepancies or missing information in documentation. Advises staff of changes to legal rules and forms, and modifies current forms or creates new forms to implement required changes. Answers calls, or greets and assists the public at the counter. Provides general or specific information within scope of authority from knowledge of established procedures and policies, or applicable laws, rules or regulations. Arranges payment schedules for fines or judgments according to established procedures. Monitors payments and takes appropriate action for delinquent accounts. Assists with scheduling of appointments and calendars for various types of cases. Coordinates dates or actions with applicable departments. Records or takes notes of proceedings. Establishes, updates, and closes files as appropriate. Releases information in accordance with state guidelines. Maintains sensitive and confidential case information.

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