Business Services and Events Assistant

Profile

We are currently looking for a Business Services & Events Assistant to join our Plymouth office. This is a great opportunity to support the core business in delivering premier legal services in one of the UK's fastest growing law firms. This is a newly created role due to business growth, in which you would support the Office Manager in providing an efficient, flexible and effective front and back office support service to both internal and external clients.
As a Business Services & Events Assistant, your day-to-day would be very varied, where you would use a variety of skills to provide excellent service within the daily operations of the firm, from processing mail, photocopying, liaising with contractors, to meeting with external clients and covering Reception and Events. This role will require a flexible approach to working arrangements and locations owing to involvement in a rota system that sometimes requires an ad-hoc approach. This role will be part of a busy, friendly unit in a fast-paced environment. The hours of this role are working on a rota system from 08:00 – 18.00 Monday to Friday with occasional extended hours of work.
At Foot Anstey our people, like our values, are at the very heart of our business. We aim to provide our employees with a rewarding career and work environment and an attractive and flexible benefits scheme as part of supporting the importance of work/life balance. Benefits available to you include a Lifestyle Hour – a discretionary benefit to provide a fully flexible time slot for employees to take an additional hour away from work on a weekly basis.
What you'll do
Collecting and processing incoming/outgoing mail, photocopying and scanning.
Document production – binding, laminating, paginating.
Handling cheques and monies on behalf of lawyers.
Stock control for stationery, toners and IT consumables and processing of stationery and stock orders.
Assisting with office and desk moves for staff.
Assisting the IT unit with minor hardware fixes.
Maintaining both internal and external office appearance through basic office maintenance.
Liaising with engineers and contractors.
Ensuring workplace meets with health & safety compliance procedures.
Arrangement of conference facilities including audio visual equipment.
Provision of Reception and Events cover.
Serving refreshments and food to internal and external clients.
What we're looking for
Outwards presentation of a professional and positive 'can do' attitude and image, exhibiting passion and pride in your work.
Excellent interpersonal and written/verbal communication skills to deal with a range of people internal and external to the business.
Excellent listening skills and the ability to interpret these for clients.
Excellent organisation skills, the ability to prioritise and problem solve.
The ability to deal with a variety of tasks; multitasking and working flexibly within a team.
Excellent IT literacy and experience
Practical experience of regularly using Microsoft office applications.
Knowledge of Health and Safety legislation and practices.
The ability to understand and work in accordance with the Firm’s policies and procedures.
Why Foot Anstey
Foot Anstey is one of the UK's fastest growing law firms. We believe in helping our clients and people achieve their ambitions, unlocking new and exciting opportunities. Our team of business and legal advisors are motivated by understanding clients' goals and collaborating with them and other advisers to deliver solutions. We are on an exciting journey to become our clients’ most trusted advisor, enabling them to achieve their ambitions. How we do it is just as important as what we do. Our values of collaboration over convention, championing aspiration, being refreshingly human, embracing entrepreneurial spirit and delivering integrated thinking guide the way we act, every day, from the way we operate as a business to how we treat our colleagues and clients
Over our history we've grown from a high-street firm to a significant regional and national player working with leading brands and individuals predominantly across six key sectors: Retail & Consumer, Financial Services, Energy & Infrastructure, Media & Entertainment, Developers and Private Wealth. Our strategy of gaining market share through meeting clients' needs, investing in and developing high quality talent and using technology and innovation to enhance our services has led to significant growth. We now operate from seven bases: Truro, Plymouth, Exeter, Taunton, Bristol, Southampton and London.
Our people are critical to our success. We help our employees achieve their aspirations through offering meaningful careers with balanced rewards, which have been carefully designed to focus on personal wellbeing. We offer continual opportunities for support and professional development through our Business Skills Academy and Digital Skills Academy. We believe in empowering each other to achieve and strive to create a progressive and inclusive working environment. We are open to discussing flexible working patterns for all of our vacancies. Over 40% of our employees have a permanent flexible working pattern, which is something that we actively encourage. Due to the pandemic, the majority of our employees are currently working on a flexible, remote basis. We anticipate a gradual return to our offices over the upcoming months in line with Government guidance.
The recruitment process
We appreciate the time and effort it takes to apply for a role. We will acknowledge your application immediately and we will respond within 7 days regardless of outcome. We review applications on a rolling basis and will move to shortlist as soon as possible. Typically we undertake a two interview stage process. Throughout the process you will receive ample information about us and the role.
We were delighted to be awarded the National Equality Standard (NES) in April 2018. Promoting diversity and inclusion is one of the cornerstones of our people strategy and we actively encourage applications from all suitably qualified people, regardless of any characteristics protected by law. If you apply for this role you are encouraged to answer how diversity and social mobility monitoring questions. The answers you provide will remain entirely anonymous and confidential and will in no way impact your application.
If you have any questions about the role or your application, then please contact Lauren Banks ( ****
) 02380173049.
And finally...
Good luck!!
Foot Anstey. Powering Your Ambition.
If you have any questions about the role or your application, then please contact Lauren Banks ( ****

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