Coordinator Speaker Programs

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Job Summary
The Coordinator, Speaker Programs is responsible for providing full administrative support to the Speaker Programs Manager to ensure that programs being planned are executed successfully. The Speaker Programs Coordinator is involved from the inception of these programs until the program has completed.
Sourcing, contracting, and coordinating with venues to host Speaker Programs
Ensuring that proper compliance protocols are met when executing the events
Maintaining and finalizing the Banquet Event Orders and event trackers
Exercising independent and good judgment when managing multi-meeting expenses; ensuring they are accurate and in accordance with budgetary requirements
Developing, creating, and finalizing approval of hotel contracts, including budget allocation for food & beverage, room rental, and audio visual. Collaborating with other team members to ensure seamless coverage.
Ability to manage programs as follows: Source venues for Speaker Programs Coordinate logistics of Speaker Programs with venues including:
Room requirements
Spend per person requirements
AV needs
Review and confirm venue contract details
Create and update Virtual Platform scripts
Track RSVPs and communicate with venues, as needed
Obtain and review venue receipts and escalate any discrepancies
Experience, Skills, and Qualifications
High school diploma is required
Ability to compare, contrast, and quality check work with a keen attention to detail
Ability to present numerical data orally, in writing, or through graphics
Superior interpersonal and customer service skills
Proficiency in MS365 including Word, Excel (especially spreadsheets), PowerPoint, Outlook, Teams, database, and reporting tools. Knowledge of CVENT is preferred!
Make clear, concise decisions and solve complex problems
Establishing and maintaining an excellent relationship with clients and the participants is critical to the success of this position
Ability to organize, plan, and prioritize work in a fast-paced work environment
Ability to achieve goals in a timely fashion
Possess excellent data analysis, fiscal accountability, and sound judgment
Capacity to be available occasional night and weekend hours, as business dictates
Maintain excellent customer service skills
Travel Requirements
No Travel Required.
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