Billing Specialist / Coordinator

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Job Description
Company Description Veolia Group aims to be the benchmark company for ecological transformation. With nearly 220,000 employees worldwide, the Group designs and provides game-changing solutions that are both useful and practical for water, waste and energy management. Through its three complementary business activities, Veolia helps to develop access to resources, preserve available resources and replenish them. In 2021, the Veolia group provided 79 million inhabitants with drinking water and 61 million with sanitation, produced nearly 48 million megawatt hours and recovered 48 million tonnes of waste. Veolia Environnement (Paris Euronext: VIE) achieved consolidated revenue of 28,508 billion euros in 2021. 
****Job Description Summary
This position is responsible for performing the professional accounting duties of the customer billing process. This includes reviewing contracts and setting up the contract in the billing system, performing annual calculation for escalation and updating amendments to contract module, producing invoices, communicating with field personnel to obtain data and approvals for the billing data, analysis of financial data of a complex nature and reconciliation of various accounts associated with the billing process. 
Primary Duties /  Responsibilities
Responsible for a specific list of contracts and associated Profit Centers and is a key point of contact and liaison for contract field personnel for billing matters 
Review and analyze contracts for billing specifics such as Fixed Fees, Expense reimbursements, R&M Limits, Pass-through, Account Management, and other billing and revenue streams 
Identifies contract amendments and annual reconciliation and rate escalation contract provisions 
Enters contracts and amendments and escalation provisions into billing system 
Produces monthly customer invoices for Fixed Fee and variable components timely and accurately 
Process credit memos and billing adjustments where applicable 
Reconcile related general ledger accounts associated with the billing process, including accrued unbilled revenue and deferred revenues, while considering billing timing required by contract (in advance, in arrears, same month) and timing of actual billing to clients 
Maintain Internal Control compliance for specific, key controls within the billing processes 
Coordinate with Project Managers and Administrative Assistants to clarify missing data or reconciling items, to obtain required approvals for billing, respond to customer inquiries, etc. 
Utilize various software applications to perform job duties, including Ariba, SAP, Excel, Word, Insight Portal (WebFOCUS), ImageNOW, Google Suite (Gmail, Calendar, Contacts, Groups, Drive, Hangouts, Docs, Sheets) 
Understand the flow of billing data and reconciles interfaced systems (Ariba to SAP) 
Has knowledge of or ability to learn accounts payable transaction processing and related Veolia systems as related to Limit accounts and Pass-Through expense billing processes 
Assist Project Managers and Administrative Assistants with annual limit reconciliation needs, including reports of data, reconciliation, and compilation of fiscal year amounts and rollovers between fiscal years 
Coordinate with Finance team, both Shared Services Center personnel who handle accounts receivable processing, and Business Line (Municipal Water) Finance who have contract specific knowledge and experience to help interpret and confirm billing matters 
Provides excellent customer service to internal and external customers in phone and email communications and ensures that interaction provides a high quality of service and professionalism 
Assist others in the department as necessary in the spirit of teamwork and cooperation, common goal orientation, and continuous process improvement by sharing best practices 
Completing special projects as required and other duties as assigned 
Assist with identifying coding errors in the general ledger and coordinating with the finance team and the operational teams to rectify the issue with journal entry review and/or preparation 
Qualifications Education / Experience / Background
A High School diploma or General Educational Development (GED) required 
Bachelor’s Degree in Accounting/Finance or related discipline preferred 
Prior related work experience or 1 year preferred, but will consider recent graduates 
Knowledge / Skills / Abilities
Strong Team player
Highly analytical with excellent organizational skills 
Excellent interpersonal and communication skills
Time management: the ability to organize and manage multiple deadlines 
Strong customer orientation 
Computer proficient 
Basic understanding of accounting principles and technical requirements
Additional Information A subsidiary of Veolia group, Veolia North America (VNA) offers a full spectrum of water, waste and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Mass., Veolia North America has more than 10,000 employees working at more than 350 locations across the continent. 
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