Real Estate Transaction Administrator

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Real Estate Transaction Administrator
Duties: Initiate project, coordinate funding due diligence process for leases and manage project creation in PM Web. Lead project workflow in PM Web, ensuring all projects move through in a timely manner. Manage customer communication throughout project set up, workflow and closeout phases, elevating to Asset Managers as needed. Triage customer questions related to active/closed projects processes. Maintain clear and timely communication with Accounting team that supports. Contribute ideas to ensure processes are efficient, including those that involve more than one group. Ensure monthly Manager’s Report tasks are identified by Asset Managers and distribute appropriately to Asset Managers, Business Operations and Accounting. Assist in coordinating large project document inventory requirements, communication with stakeholders, timelines to meet project expectations and closeout meetings to implement process changes if applicable. Manage contract abstraction process of legal documents into Yardi management system, including documents related to large projects by working with Special Assistant Attorney Generals when needed. Manage and maintain Yardi Data Entry Standards, training system users on changes as needed. Ensure contract abstraction timelines align with contractual obligations. Report on common data maintenance issues and recommend solutions to reduce errors. Oversee annual reviews and key dates of access rights, work with Asset Managers as needed on easements, licenses, permits and rights of entry. Oversee renewals of access rights, research agreements, coordinate with stakeholders and work with Asset Managers as needed. Help manage UWRE Intern work related to property rights. Compile and complete gift conveyance documentation using standard templates for review by the Business Operations Manager. Perform initial review of purchase and sale conveyance documentation with final review by the Business Operations Manger. Assist in leading closing coordination between title/escrow, donors/buyers/sellers and legal counsel. Request title reports for property due diligence as needed. Manage relationship of title and escrow services.

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