Senior Practice Assistant

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Senior Practice Assistant

The candidate will be responsible for preparing filings and correspondence and managing deadlines for both foreign and domestic trademark prosecution matters. Assisting with preparing and filing of U.S. and foreign trademarks and copyright applications. Conducting clearance searches and other duties, as assigned. Reviewing client and vendor bills for accuracy and compliance with firm/client guidelines. Managing the new matter intake process, including running conflicts checks and drafting engagement letters. Drafting letters and e-mail responses to clients. Organizing and maintaining all correspondence and documents using the relevant document management system. Managing emails, calendar appointments/deadlines, and client contact lists, Coordinating services with Global Shared Business Services. Managing physical and electronic files, including intake, retention, retrieval, and transfer of records. Maintaining an organized and secured work station and filing areas. Running critical document checks to ensure all files have been appropriately saved. Importing electronic documents, including scanning documents into the document management system. Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers. Coordinating and preparing an extensive number monthly client bills. Preparing check requests and expense reports. Opening files and conducting conflict checks. Processing and docketing for filing. Assisting in all administrative aspects of IP work, including conducting searches on the USPTO website. Maintaining trademark and copyright application files. Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm’s travel provider and processing related business expense reimbursements. Assisting other practice assistants with overflow work and providing backup support. Assisting clients when needed, for example, with document revisions, faxing, or photo copying. Performing other relevant duties in the particular practice area as directed by the immediate supervisor, including, but not limited to, Practice Area Leader/ Coordinator or Department Head administrative work, practice development initiatives, and project work. Working overtime as occasionally required. Must have 5+ years of trademark filings and prosecution experience. Experience with domestic and foreign documents is required. Typing speed of 65+ WPM is required.

Company info

K & L Gates LLP
1601 K Street, NW
Washington
District of Columbia
United States 20006
Website : http://www.klgates.com